Solution · Voice-to-text

Record your work. The system does the rest.

Record your work. The system does the rest.

Work takes place on location. Administration is done at the desk. Voice-to-text eliminates that difference.

Voice-to-text

Transcript

done

“Turn this conversation into a short summary.”

Where does your experts’ time go?

The problem, framed as a heading.

An inspector finishes the inspection and is still typing the report in the evening. A project manager visits four properties in a day and is still updating files at night. A mechanic, an inspector, an appraiser: the same pattern. The expert who should be doing what they are good at spends half the week typing.

The demand is there. The work is there. What is missing is the time to process it. Files fall behind, reports pile up, and evenings disappear into the typing that didn’t fit during the day. The brake isn’t in the work or the people. The brake is in the administration.

Voice-to-text removes that difference. The specialist records observations right where the work happens. The rest runs in the background.

An inspector finishes the inspection and is still typing the report in the evening. A project manager visits four properties in a day and is still updating files at night. A mechanic, an inspector, an appraiser: the same pattern. The expert who should be doing what they are good at spends half the week typing.

The demand is there. The work is there. What is missing is the time to process it. Files fall behind, reports pile up, and evenings disappear into the typing that didn’t fit during the day. The brake isn’t in the work or the people. The brake is in the administration.

Voice-to-text removes that difference. The specialist records observations right where the work happens. The rest runs in the background.

Where the time goes

Reports get typed in the evening, not during the job

Files and admin pile up faster than they’re processed

Experts spend half the week typing instead of inspecting

Three steps, one workflow.

Voice-to-text adapts to the way the specialist already works. Whatever the form, the underlying pattern stays the same.

Step 1

Voice recording

The specialist records during the work — via an app, a phone call, or an on-site recording.

Step 2

AI processing

Speech is transcribed, technical jargon is recognised, and the content is structured by section or file.

Step 3

Delivery

The result lands where it belongs: a draft report in the system, an email to the client, ready for processing.

How it looks in practice.

Two situations where voice-to-text is already taking work off your hands.

Example 01

File notes during site visits.

Before

Between two visits, the project manager calls a dedicated number and speaks the file number, followed by the note.

Now

AI recognises the file, cleans up the text, and drops the note straight into the right file in the CRM. Within minutes the information is in the system — structured and on time. No notes left to write up, no late-night work, no files falling behind.

Example 02

Building inspections with Inspectr.

Before

A building inspector walks through a property and calls out observations aloud. Back at the office the notes have to be worked up into a report — manual work that costs hours.

Now

For building inspectors, Best Byte built Inspectr: an app that captures observations structured per component and links them to the matching photos. Within 30 minutes a draft report is ready. The inspector checks, adds, and sends.

Five things that are changing.

Five shifts that accumulate throughout the workweek.

Finished faster.

Administration is handled during the work, not afterwards. The report is sent before the specialist returns to the office.

Files are no longer falling behind.

Information enters the system directly, the moment it is relevant. No pile of notes waiting to be elaborated.

Quality becomes more consistent.

Every note or report follows the same structure. Differences between employees or busy versus quiet weeks disappear.

Expertise remains on-site.

The specialist does what he does best, where it happens. The system handles the rest.

Working becomes more natural.

Voice recording is faster and more intuitive than typing. People speak three times faster than they type, and five times faster than they write. No extra forms at work, no tablet to fill up with clicks.

No standard package. A solution that fits how you work.

Geen losse tool.
Een automatisering die past bij je proces.

We help SMEs organize their work smarter with software and AI.

We help SMEs organize their work smarter with software and AI.

Not a vendor partnership that we necessarily want to push. Rather, a solution that fits how you work, within the systems you already use. Voice-to-text is one of them.

It starts with discovery. We talk to the people on the shop floor, spend a day working alongside them, and look at where time is lost and what is already working well. We map out the process, from the moment a specialist arrives on-site until the information is processed. Only then do we design the solution.

Then we build. Telephony integration, transcription, AI processing, connection to the CRM or reporting system. We handle the entire chain, not just the part that is most in vogue. And we remain involved during the rollout, because a solution that isn't used is no solution.

Not a vendor partnership that we necessarily want to push. Rather, a solution that fits how you work, within the systems you already use. Voice-to-text is one of them.

It starts with discovery. We talk to the people on the shop floor, spend a day working alongside them, and look at where time is lost and what is already working well. We map out the process, from the moment a specialist arrives on-site until the information is processed. Only then do we design the solution.

Then we build. Telephony integration, transcription, AI processing, connection to the CRM or reporting system. We handle the entire chain, not just the part that is most in vogue. And we remain involved during the rollout, because a solution that isn't used is no solution.

This is how the process works

Discovery

Shadowing for a day, workplace conversations, mapping out the process.

Build

Telephony, transcription, AI processing, integration with CRM or reporting system.

Rollout

Pilot, adjust, scale up. We remain involved until it works.

FAQ

Here are the answers to the most asked questions

What's the difference between transcription software and what you build?

Transcription software turns speech into text and stops there. We build the layer behind it: jargon recognition, structuring per file, and processing straight into the system where it belongs.

What's the difference between transcription software and what you build?

Transcription software turns speech into text and stops there. We build the layer behind it: jargon recognition, structuring per file, and processing straight into the system where it belongs.

What's the difference between transcription software and what you build?

Transcription software turns speech into text and stops there. We build the layer behind it: jargon recognition, structuring per file, and processing straight into the system where it belongs.

Is this the same as the voice-to-text feature on my phone?

Is this the same as the voice-to-text feature on my phone?

Is this the same as the voice-to-text feature on my phone?

Does this work with our industry's jargon?

Does this work with our industry's jargon?

Does this work with our industry's jargon?

How fast does the information land in our system?

How fast does the information land in our system?

How fast does the information land in our system?

Who is this for?

Who is this for?

Who is this for?

Less typing, more work that matters.

A half-hour conversation is enough to see if voice-to-text suits your situation. We listen, ask questions, and think out loud along with you.